"> ShortFlow OS — The Notion OS for agencies & freelancers
ShortFlow OS

The Notion OS that replaces

ShortFlow OS combines CRM, project pipeline, client portal, and Assets Library in a single Notion workspace. No more 5 subscriptions, no more scattered tools — everything is connected, everything is automated.

One-time payment $89
Lifetime access + updates
Optimized for Notion mobile
Loom handover video included
app.shortflow-os.com/dashboard
Mobile

Manage your business from anywhere

ShortFlow OS is fully optimized for Notion mobile — CRM, projects, tasks and finances accessible from your phone.

Pipeline mobile
Dashboard
Finances mobile
CRM
Dashboard mobile
Pipeline
CRM mobile
Finances
Architecture

Four modules that sync in real time

Every action in a module automatically enriches the others thanks to Master Databases.

CRM Pipeline
A won client in the CRM automatically creates their project folder thanks to Relations & Rollups. No more lost information.
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Project Pipeline
Complete Kanban with deadlines, automatic progress bar, and project Health Score. Backlog, In Progress, Review, Completed — everything is visible.
Learn more →
Client Portal
Each client accesses their dedicated space — they only see their projects, task progress, and shared documents. Generated in 1 click.
Learn more →
How it works

Everything is connected, nothing gets lost

In ShortFlow OS, an action in one module automatically updates all the others. You never have to re-enter information.

1-click client onboarding

A button in the CRM instantly duplicates and pre-configures the client portal, creates the project folder and its tasks. Zero re-entry, zero manual setup.

Automatic Status Sync

All subtasks completed? The project automatically switches to "Review". Project delivered? Tasks archive themselves. Zero manual action.

AI integrated into tasks

Pre-configured AI assistants in each task generate TikTok hooks, 30-second scripts, and creative briefs in seconds.

SOPs embedded in templates

Each task contains instructions on how to complete it. A new collaborator in your agency? They are autonomous from day one, without training.

️ The short-form OS: 5 interconnected modules

Client CRM (Lead → Signed → Past)
️ Project Pipeline + Health Score
Client Portal (1 click)
Assets Library (templates, guides)
Short-Form AI (TikTok hooks, 30s scripts)
Workflows & P1/P2/P3 tasks
Central Dashboard Today/Overdue + Kanban
Team & contractor management
Resource & assets base
Automations & Rollups
For whom?

Designed for your type of business

ShortFlow OS is designed for short-form content agencies and creators: TikTok, Instagram Reels, YouTube Shorts. If you manage clients for whom you create short videos, this is for you.

Freelancers & Independents
Manage your clients and TikTok projects in one place. Simple, fast, all-in-one.
See the solution →
Agencies & Studios
Scale from 2 to 20 people without friction. Delegate with embedded SOPs, track production in real-time.
See the solution →
Consultants & Coaches
Manage your missions, clients and deliverables from a single space. Client portals that justify your fees.
See the solution →
Why choose ShortFlow OS

Stop paying for 5 separate tools

Trello, Monday, HubSpot, Notion separately — that's €200+/month and scattered data. ShortFlow OS replaces everything for $89, once.

Traditional SaaS
€200+/month of accumulated subscriptions
Imposed interface, non-customizable
Data siloed between tools
Complex and expensive migration
Impersonal support
Dependence on the publisher
Cluttered interfaces, not mobile-optimized
Raw databases exposed
✓ ShortFlow OS
✓ One-time payment $89, lifetime access
✓ Total customization, without code
✓ Interconnected Master Databases
✓ Native scalability (solo → team)
✓ Lifetime updates included
✓ You control your data
✓ Zero databases visible to the user
✓ Mobile optimized (Notion app)
Pricing

One offer, everything included

€89 once. No subscription. No surprises. You access all modules, all updates, for life.

TikTok · Reels · Shorts Agencies
$89
One-time payment · VAT included · Lifetime access

Secure payment via Gumroad

Cheaper than a SaaS tool for 15 days — but you use it for life.

FAQ

Frequently Asked Questions

Everything you need to know before starting with ShortFlow OS.

ShortFlow OS is the operating system for TikTok, Reels & Shorts agencies, built entirely on Notion. It brings together your client CRM, your project pipeline, your workflows, your Assets Library, and your short-form AI tools into a single interconnected architecture. Practically, it's an advanced Notion template that you duplicate in one click into your Notion workspace, ready to use from day one.
Yes, a basic knowledge of Notion is enough to start. ShortFlow OS comes with a 10-15 minute Loom video and the SOPs are already integrated into the tasks. If you know how to create a Notion page and fill in fields, you are ready. Full onboarding usually takes less than a day.
For solo use, the free Notion plan can be sufficient. However, to fully leverage client portals and invite collaborators, we recommend the Notion Plus plan (around €10/month) or Business if you have a team. Reminder: ShortFlow OS costs €89 once, which remains much lower than any combination of SaaS tools.
After your payment (Gumroad), you immediately receive an email containing:
  • ✓The Notion duplication link to copy the OS into your workspace
  • ✓The Loom handover video (10-15 min)
  • ✓The integrated design (banners, icons, colors)
You just have to click on "Duplicate" and ShortFlow OS is in your Notion in a few seconds.
Absolutely. Since ShortFlow OS runs on Notion, you keep total control. You can add properties, modify workflows, create new views, rename databases — all without a single line of code and without depending on an external publisher. It's your space, you are the owner.
Yes. All future updates to ShortFlow OS are included in your one-time purchase. When a new version is available, you receive an updated duplication link. You can integrate the new features into your existing space according to your needs, at no extra cost.
Yes, the Master Databases architecture has been designed to scale. ShortFlow OS supports teams from 2 to 20 people. You can invite collaborators on Notion, assign them tasks with integrated SOPs, and track production in real-time — without multiplying SaaS subscriptions.
Your data is hosted directly in your personal Notion workspace, managed by Notion, Inc. You are the sole owner. Client portals use Notion's secure filtering — each client only sees their own data. ShortFlow OS does not collect any data on your side.
Short-Form AI is a series of pre-configured Notion AI blocks directly in your task templates. For each short-form deliverable — TikTok hook, 30-second script, creative brief — you have an AI assistant ready to use, contextualized with your project data. AI at the service of your workflow, not the other way around.